Your Yoga Retreat Booking Form Name * First Name Last Name Email * Please confirm the retreat and date you are booking * Phone * Country (###) ### #### Address * Address 1 Address 2 City State/Province Zip/Postal Code Country Emergency Person and Contact number Flight Number, Flight times and dates if you have them. Please note the check in is at 3pm, the retreat starts at 5pm on the day of arrival and there is no check in later than 5pm. DIETARY/ALLERGIES Please let us know if you have any dietary needs or specific allergies PLEASE BE SPECIFIC - IS IT SERIOUS OR A PREFERENCE? Medical Form Please tick all that apply and please note all information is treated in the strictest confidence. * Pregnant Heart Disease Shortness of Breath or Chest Pain Inhaler High Blood Pressure Significant Bone/Joint/Muscle Pain - please give us more information in the box below Back Pain Cigarette Smoking Diabetes Diabetes - Insulin Dependent Epilepsy None of the above Additional Health & Wellbeing Information: Please share any information that may help us ensure your comfort and safety: Sleep issues (insomnia, snoring - solo room required if you snore) Physical limitations, injuries, or chronic conditions. Mental health: considerations (anxiety, depression, etc.) Current medications, Phobias or specific concerns. Group setting anxieties. Community Living Expectations: This is a communal experience, not a hotel stay. All guests are expected to: Maintain a tidy shared space, Participate fully in group activities, Contribute positively to the community environment. Checkbox * TERMS & CONDITIONS PAYMENTS & CANCELLATIONS 1. Terms of service Your Yoga Retreats Ltd lists what is included on each trip. Airfare, tips, transfers, travel insurance, alcohol is not included. 2. Reservation To reserve your place on one our retreats please complete the booking form with payment specific to your trip. 3. Payment Payment can be made by bank transfer or a debit/credit card. For retreats where a deposit has been paid, final balances are due 120 days before the departure date of the trip. If final payments are not received by 60 days prior to departure, Your Yoga Retreats Ltd reserves the right to cancel your reservation and accept new reservations for your space. If you do not think you can pay in time please contact us via email. 4. Cancellation policy 4.1 Covid-19. Your attention is drawn to this term updated 21.09.20 Where you choose to book a holiday with us you agree and acknowledge that there is an increased risk of you being unable to take the holiday on that date due to Covid-19. In these circumstances you must obtain travel insurance to protect you from any risk that you cannot travel on the original date booked. 4.2 Guest Cancellation If you wish to cancel your retreat you must notify Your Yoga Retreats Ltd in writing. Once we’ve received your notice, cancellation will take effect subject to the following: If cancellation takes place more than 120 days prior to your departure date any payments made will be refunded minus your deposit. If cancellation takes place less than 120 days prior to your departure date, 100% of the trip price will be forfeited. Any amount forfeited, which has not then been paid to Your Yoga Retreats Ltd by you, will be recovered from you by Your Yoga Retreats Ltd as a debt due and payable. 5. Changes/Trip Cancellations/Refund Policy 5.1 Your Yoga Retreats Ltd reserves the right to make any changes deemed necessary by our team, trip leaders, teachers or partners. In the rare case of a cancellation on the part of Your Yoga Retreats Ltd we will offer a transfer to another trip or a full refund of your funds. Your Yoga Retreats Ltd is not responsible for any expenses or damages incurred as a result of trip cancellation including preparation costs, airline tickets, travel documents or other expenses. Your Yoga Retreats Ltd reserves the right to cancel any trip prior to departure in the event due to travel retsrictions due to Covid 19 or in rare instances such as low guest numbers, in which case you will be given a full refund of any and all payments made to Your Yoga Retreats Ltd. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visas, passport and vaccination charges, or departure, gear purchases, airport and airline taxes). 5.2 All bookings require payment of a reservation fee known as a deposit fee. The reservation fee is required to reserve and hold your space on a retreat and cover administration in connection with your booking. The reservation fee is non-refundable save where we are unable to or fail to deliver the retreat due to our own failure or default. A payment (£350) is required at the time of booking to secure your reservation for the retreat. This is non-refundable under any circumstances, including but not limited to cancellation by the participant, inability to attend due to illness, injury, personal emergency, travel disruptions, or any other unforeseen circumstances. The deposit will be applied toward the total cost of your retreat. In the event that we must cancel the retreat, your deposit will be refunded in full or, at your option, may be transferred to another retreat date. 5.3 Full payment of the retreat fee must be fully paid no later than 6 weeks before the Retreat Start Date. In the event you fail to make payment of the Fee in full by the date set out above, then your Retreat booking will be cancelled and all monies paid to us to date will be forfeited. You will also be liable for any reasonable additional charges incurred by us which arise as a result of your booking being cancelled. 5.4 You should be aware that unless specifically stated, Your Yoga Retreats is not ‘all-inclusive’ and consequently, whilst some meals and drinks may be provided as part of your package, additional charges for food and drink may apply. You should ensure you have the means to pay for any additional meals and drinks as required for the duration of their attendance on a Your Yoga Retreat. 5.5 If we agree to accept payment by instalments then you agree to provide payment of the instalments in accordance with the instalment plan agreed at the time of booking. Each instalment that is received shall be credited to the outstanding amount of the Fee owed by you until payment of the Fee is received in full. 5.6 Refunds will apply to your purchase of a your yoga retreat as follows: 5.6.1 If you purchase as a consumer and cancel within the 14-day cancellation period. 5.6.2 If you provide us with notice of cancellation in accordance with clause 4.2 5.7 Given our clear refund policy, no chargeback or threatened chargeback claims will be accepted. If you have any concerns with Your Yoga Retreat or our Services then you agree to notify us in accordance with this Agreement. If you pursue a chargeback claim without contacting us first then you accept such action constitutes a breach of this Agreement and you agree to indemnify us against any charges, costs or fees imposed on us by your debit or credit provider or our merchant service provider, along with our reasonable costs at a rate of £60 per hour. 5.8 For the benefit of everyone on your trip, Your Yoga Retreats Ltd reserves the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. Your Yoga Retreats Ltd will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant, which is not included on the trip itinerary. The retreats are strictly non- refundable if the participant chooses to leave the retreat before it's conclusion. INSURANCE & DOCUMENTS 6. Travel Insurance Your Yoga Retreats Ltd requires each trip member to purchase individual travel insurance for their trip. You must purchase travel insurance that includes medical coverage and Covid-19 insurance. 7. Travel Documents and Immunisations It is the responsibility of each traveler to obtain all required travel documents including Visas and other travel documents unless otherwise noted. Information regarding necessary documentation is provided per trip on booking or you can contact us for more detailed information regarding your trip requirements. It is your responsibility to purchase correct immunisations. Please contact your nearest travel clinic for the latest requirements. ACKNOWLEDGEMENT & WAIVER 8. Release and Waiver of Liability DECLARATION OF HEALTH. By accepting this Tour Participant Agreement I (the trip participant) represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga activity or other physical or cultural activities offered on Your Yoga Retreats Ltd trips. I fully understand that my participation in the yoga or other activities could be injurious to my health and I voluntarily assume all risks related to such activities. 9. Mental Health Disclaimer Whilst Your Yoga Retreat does aim to provide a physical, mental and emotional rest for our guests, we are strictly not a mental health facility and we do not offer specific professional, clinical or therapeutic mental health provision or services. Our offerings and services are provided to explore your own personal attitudes, ideas about the world and our communities which are led and facilitated by experienced practitioners. However these facilitators and offerings do not diagnose, treat, or propose any results or guaranteed benefit to individuals who are experiencing physical or mental health challenges. We recognise that some people whilst on retreat with us might reflect on their current mental health or reflect on past experiences and this, in some circumstances might be difficult or worrying. Whilst we do everything we can to support our guests, staff and volunteers we would encourage you, to make an open and honest assessment about your mental health and whether a stay at Your Yoga Retreat is the right thing at the right time for you and your mental and physical health. We are happy to answer any questions you may have about the suitability of our retreat. It remains your sole responsibility to consult with the appropriate healthcare provider in case of an underlying medical condition, physical or mental before you book a stay. One you have booked your reservation will fall under our normal booking terms and conditions. In no event whatsoever will Your Yoga Retreats be held liable for any damages sustained for failure to heed the above and any other precautionary or medical advice. Should you not accept or agree with any of the above terms, it is strictly forbidden to avail of the services provided. By accessing and purchasing any services via this or any ancillary platform, you declare your full acceptance and understanding of this disclaimer. Medical consultation services and recommendations are not included in the provided offerings. Safe and appropriate application of the services is the sole and exclusive responsibility of yourself as the retreat guest. You are expected to take part in our offerings or services through the provided instructions, if any. Your Yoga Retreat will strictly not be held responsible for any physical injury, emotional losses or triggering of mental health episodes and you hereby accept sole responsibility for any losses suffered through your application of any offerings related to emotional wellness techniques or physical exertion. You embark on any offerings or practices at your own risk. By attending a Your Yoga Retreat, you hereby agree to hold Your Yoga Retreat harmless before any applicable court of law and waive your right to hold the same accountable for losses suffered from the proper or improper application of information, instruction, and offerings received and/or practiced. 10. PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the Your Yoga Retreats Ltd website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a Your Yoga Retreats Ltd trip, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release Your Yoga Retreats Ltd including its owners, directors, employees, guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip. Photography and Media Rights By attending this retreat/event, you acknowledge and agree that: 11. Photos, videos, and other media may be captured during your stay for promotional, educational, and marketing purposes Your image, likeness, and/or voice may appear in such materials All media rights belong exclusively to Your Yoga Retreats. You grant us unlimited permission to use, reproduce, and distribute any media containing your image or likeness across all platforms and formats No compensation will be provided for such usage You waive any right to inspect or approve the final materials This consent is perpetual and may be used for future marketing purposes If you do not wish to be photographed or filmed, you must notify us in writing prior to arrival. We will make reasonable efforts to accommodate such requests, though we cannot guarantee complete exclusion from all media capture in group settings. I have read and accepted the T&C's above Type your name as a signature * Thank you!
